Contract for Landolt Pavilion
     Procedure 
     Information about leasing the pavillion
     Map of Park Office
     Contract 2012 
     Deposit 2012 

Contacts outside the Club

Flyers/posters as of September 4
     Flyer, Shrimporee
     Poster, Shrimporee
     eflyer, Shrimporee (no sponsors)  
     Flyer, Raffle
     Poster Display , Raffle
     Yard Signs 

Forms
    Useage and inventory Forms template
    Silent auction bid sheet 
    For one of the following, select here and scroll to the desired template
          Announcement of dignitary
          Dignitary sign in
          Bidder cards
          Live auction item tag

Notes, Shrimporee Planning Meeting
    Jun 5 
    June 19 
    July 10 
    July 24  
    Aug 13
    Aug 28
    Sep 4
    Sep 11
    Sep 18
    Sep 25
    Oct 2
    Oct 9
    Oct 15
    Oct 30 (Lessons Learned)

Pictures and video
    Video by ATA Associates
   Selected photos by Pam Culpepper
   Selected photos by Bob Mitchell 

Party Supplies  
    Purchase Order
       Tables, tent 
       Sound system 
       Cotton candy, popcorn, table skirts, raffle drum 
       Contact

Publicity  
    District 5890 Calendar and Web Page  (Aug 7)  
    Club Web Site (Aug 9)
    Four banners mounted on fencing at Park entrance on NASA Parkway (Oct 6)
    Marquee at E. A. Smith YMCA Highway 3, Webster  facing south (Oct 17)  
    ClubRunner ad  (Oct 5)   
    Article in  Bay Area Citizen (Oct 11 page 14A)
    One half page ad in Bay Area Citizen (Oct 11 page 5A and Oct 4)
    Full page ad in Bay Area Houston Magazine (Oct Issue page 32/60)   
    Ad in District 5890 Governor's Sep/Oct Newsletter (page 2)
    Thirty five yard signs
    Clear Channel Billboards in La Marque, Texas and League City, Texas
    The Community Newletter  
    Pictures in Bay Area Houston Magazine December issue    
 
Sales Close Out, End of Day
     Procedures

 Schedule of Events
    Day of display poster  
    Flyer 

Shrimporee Report
   Report

Sponsors 
    Sponsors  
    Letter Head Sponsor letter 
    Sponsor Levels  
    Sponsor how to pay letter  

Texas Sales and Use Tax
    Exemption letter and form 

Tickets
    Ticket, meal  
    Ticket, raffle
 
Wine and Beer Permit Web Page 
   Completed Special Wine and Beer Permit (3 days) 
   Completed Temporary Charitable Auction Permit (5 days)  
   Material common to both permits

VIP Invitations
   Sample letter   
   List of guests invited 
   List of attend guests


Volunteers
   Assignments
   Brook
   Boy Scouts
   Creek
   Girl Scouts
   Horizon
   Lake
   Others
   Sources
   Sponsors
   Spring